Terms and conditions of participation

§ 1 Organiser and Scope

  1. The organiser of the running event “UP THE HILL”, hereinafter referred to as “UTH”, is:albside e.V.
    Eisentalstraße 11
    72459 Albstadt
    Germany
    Email: info@upthehill.run
  2. These General Terms and Conditions of Participation apply to registration for and participation in all UTH races, as well as to any additional services booked.
  3. The version of these terms in force at the time of registration forms part of the contract between the organiser and the registered person.
  4. The current race regulations, the respective event information and the race-specific information published on the event website also apply. In the event of a conflict, these terms take precedence over the sporting provisions of the race regulations.
  5. Any differing terms proposed by a participant apply only if the organiser has expressly agreed to them in text form.

§ 2 Registration and Formation of the Contract

  1. Registration takes place through the online registration portal linked on the event website. The portal operator and technical service provider may be a third party appointed by the organiser, in particular RACE RESULT.
  2. The presentation of races on the event website does not constitute a legally binding offer. By completing the registration process, the person registering submits a binding offer to enter into a participation contract.
  3. The participation contract is concluded upon receipt of the registration confirmation by email, provided that an entry is still available for the selected race.
  4. The person registering is responsible for providing complete and accurate information during registration. Any changes to contact details must be communicated to the organiser without undue delay.
  5. Registration is personal. Neither the race entry nor the race number may be transferred to or used by another person.
  6. The organiser may reject registrations if the participant limit has been reached, eligibility requirements are not met or another objective reason exists.

§ 3 Races and Eligibility Requirements

  1. The races offered include, in particular, UTH50, UTH25, UTH10, UTH5 and the advertised Kids Run races. The information published for the respective event year is authoritative.
  2. Participation is open to people who have been properly registered, meet the requirements for the respective race and have received an official race number.
  3. Age limits, mandatory equipment, time limits and other sporting or safety requirements are set out in the respective event information and the current race regulations.
  4. Each participant is responsible for ensuring that they are sufficiently prepared in terms of health and physically capable of completing the selected race under the expected conditions.
  5. If there are any health concerns, participants are advised to seek medical advice before taking part. The organiser does not carry out medical fitness assessments.
  6. Participants under the age of 18 require the consent of a person with parental responsibility. By registering the participant, that person confirms that they are authorised to give this consent.
  7. For the Kids Run races, responsibility for supervision outside the actual race remains with those who have parental responsibility. The organiser does not provide general childcare or supervision on the event grounds.

§ 4 Entry Fees and Payment

  1. The entry fee depends on the selected race and the pricing tier available at the time of registration. The total price displayed in the registration portal is authoritative.
  2. Optional additional services are listed separately. The full total amount payable is displayed before registration is completed.
  3. The entry fee and charges for any additional services booked are due immediately upon conclusion of the contract.
  4. The available payment methods are displayed in the registration portal. Payments may be processed by a payment service provider appointed by the organiser.
  5. If a payment cannot be completed or is subsequently reversed, the organiser may charge the actual direct debit return or processing costs incurred, provided that the participant is responsible for the failed payment. The participant retains the right to demonstrate that a smaller loss or no loss was incurred.
  6. The right to participate arises only once a valid contract has been concluded and the full amount due has been paid.
  7. The services included in the entry fee are set out in the respective event information and on the event website.

§ 5 No Right of Withdrawal

  1. When booking an entry for an event scheduled for a specific date, there is generally no statutory right of withdrawal under Section 312g(2), point 9, of the German Civil Code (BGB).
  2. Registration is therefore binding once the contract has been concluded. There is no fourteen-day right of withdrawal.

§ 6 Cancellation and Non-Participation

  1. Registration is binding. Cancellation by the registered person is excluded.
  2. If a registered person does not start the race, they are not entitled to a refund of the entry fee or charges for additional services booked.
  3. This applies in particular in cases of illness, injury, insufficient preparation, work or personal commitments, travel problems or other personal reasons.
  4. Neither the race entry nor the race number may be transferred to or used by another person.
  5. As an exception, participants who booked a Flex-Ticket during registration may use the options described in § 7, subject to the conditions stated there.
  6. The participant’s mandatory statutory rights remain unaffected.

§ 7 Flex-Ticket

  1. The Flex-Ticket can only be added during the original registration for UTH50 or UTH25. It cannot be purchased afterwards.
  2. The Flex-Ticket provides a one-time choice between the following options:
    • Switching to a shorter UTH distance in the same event year
    • Automatic deferral of the race entry to the immediately following edition of UTH if the registered person does not start
  3. No advance cancellation or separate notification is required for deferral to the following year. If a person with a booked Flex-Ticket does not start the race originally booked, the deferral is processed automatically.
  4. The voucher code for the next edition is sent to the email address provided during the original registration before the relevant registration period opens.
  5. If the entry fee for the originally booked distance remains unchanged in the following year, the participant receives a voucher code for an entry over that distance.
  6. If the entry fee increases in the following year, the value of the voucher code corresponds to the original entry fee paid, excluding any additional charges. The difference between this amount and the entry fee then applicable must be paid when registering again.
  7. If the entry fee for the originally booked distance is lower in the following year, the voucher code is valid for an entry over that distance. The price difference will not be paid out.
  8. The Flex-Ticket charge and any additional services originally booked are not carried over to the following year and are not included in the voucher value.
  9. The voucher code is valid only for the immediately following edition of UTH and must be redeemed within the designated registration period. It cannot be exchanged for cash, deferred again or transferred to another person.
  10. A switch to a shorter distance in the same event year is possible up to and including the event day, provided that an entry is still available for the requested distance and the change can be accommodated organisationally.
  11. A distance change must be communicated no later than race bib collection on the event day. To assist with planning, the organiser asks participants to notify them as early as possible by email at info@upthehill.run.
  12. Switching to a shorter distance does not entitle the participant to a refund of the difference between the entry fees.
  13. The Flex-Ticket can only be used once. After changing distance in the current event year, the entry cannot also be deferred to the following year.
  14. Without a booked Flex-Ticket, there is no contractual entitlement to change distance or defer the entry to the following year.

§ 8 Changes to the Event

  1. The organiser may make necessary changes to the schedule, start location, finish location, course, scope of services or organisational procedures for objective reasons. Such reasons include, in particular, official requirements, weather conditions, hazardous situations, force majeure, construction work, route closures and the requirements of rescue and safety personnel.
  2. Participants will be informed of changes as early as possible under the circumstances through the event website, by email, in the start area or by other suitable means.
  3. Reasonable changes that preserve the overall character of the booked race do not entitle participants to a reduction in the entry fee or withdrawal from the contract.
  4. If a course must be shortened, rerouted or otherwise adapted for safety reasons, the sporting classification is governed by the race regulations and the decisions of race management.

§ 9 Rescheduling, Suspension and Cancellation

  1. The organiser may reschedule, suspend or cancel the event or individual races if holding them safely or lawfully is impossible or unreasonable. This applies in particular in cases of force majeure, severe weather, natural events, official orders, risks to participants or emergency personnel, and failures of essential infrastructure for which the organiser is not responsible.
  2. Where possible and reasonable for participants, the organiser may offer an alternative date or an equivalent alternative format instead of cancelling permanently. Registered persons will be informed of the applicable conditions. Mandatory statutory rights remain unaffected.
  3. If a race is permanently cancelled before it begins and the organiser cannot provide the agreed service, the entry fee and charges for additional services not provided will be refunded in accordance with statutory provisions.
  4. If a race that has already started must be suspended or stopped for compelling safety reasons, any entitlement to a refund is governed by statutory provisions. There is no automatic entitlement to a full refund in this case.
  5. Travel, accommodation, food, equipment and other personal expenses will not be reimbursed. Mandatory statutory claims for damages, particularly where the organiser is responsible for a breach of duty, remain unaffected.

§ 10 Exclusion and Disqualification

  1. The organiser may exclude or disqualify a person before or during the event if they:
    • intentionally provided false or misleading information during registration
    • do not meet the eligibility requirements
    • breach the race regulations or binding instructions
    • significantly disrupt the event
    • endanger themselves or others
    • use another person’s race number or improperly pass on their own race number
    • participate under the influence of prohibited performance-enhancing or intoxicating substances, or otherwise commit a serious breach of contract
  2. The type and extent of sporting sanctions are governed by the race regulations.
  3. If a participant is responsible for their exclusion or disqualification, they are not entitled to a refund of the entry fee or charges for additional services booked. Mandatory statutory rights remain unaffected.
  4. The organiser’s statutory rights remain unaffected.

§ 11 Liability

  1. The organiser has unlimited liability for damage arising from death, personal injury or harm to health resulting from an intentional or negligent breach of duty by the organiser, its legal representatives or persons acting on its behalf in performing its obligations.
  2. For other damage, the organiser has unlimited liability where it results from an intentional or grossly negligent breach of duty by the organiser, its legal representatives or persons acting on its behalf in performing its obligations.
  3. In the event of a slightly negligent breach of an essential contractual obligation, liability for other damage is limited to the damage typical of the contract and foreseeable at the time the contract was concluded. Essential contractual obligations are those whose fulfilment is necessary for the proper performance of the participation contract and on whose fulfilment the participant may regularly rely.
  4. In all other cases, the organiser’s liability for other damage caused by slight negligence is excluded.
  5. In particular, the organiser is not liable for damage arising solely from the typical and recognisable risks of a running or trailrunning event, the participant’s personal state of health, insufficient preparation, unsuitable equipment or behaviour not adapted to the relevant conditions, provided that there has been no breach of duty for which the organiser is responsible.
  6. The organiser is not liable for disruption or damage caused by force majeure, official measures, natural events, weather conditions or the conduct of independent third parties, insofar as the organiser is not responsible for these circumstances and has not breached its own duties.
  7. For services provided by independent third parties who do not act on the organiser’s behalf in performing its obligations, the organiser is liable only insofar as their conduct can be legally attributed to it.
  8. The above limitations of liability also apply, as appropriate, for the benefit of the organiser’s legal representatives, employees, association members, volunteers and persons acting on its behalf in performing its obligations.
  9. Liability under mandatory statutory provisions remains unaffected.

§ 12 Personal Responsibility and Belongings

  1. Participation in a running or trailrunning event involves typical sporting and terrain-related risks. Each participant must adapt their behaviour, speed and equipment to their own abilities and the course, visibility and weather conditions.
  2. A participant’s acceptance of typical, recognisable risks does not affect the organiser’s liability for culpable breaches of duty.
  3. The organiser assumes no duty of safekeeping for items left unattended or lost, damaged or stolen outside an expressly designated storage facility.
  4. Statutory liability provisions apply to items properly deposited in a baggage storage facility provided by the organiser.
  5. Participants are responsible for the costs of external rescue, recovery or medical services only to the extent that they must bear these costs themselves under statutory provisions. This applies in particular to services they arrange themselves or an unnecessary emergency call-out culpably caused by them.

§ 13 Timing, Participant Lists and Results Lists

  1. The organiser processes the personal data provided during registration to run the event. This includes, in particular, registration, payment processing, race number allocation, timing, organisational communication and the creation of participant and results lists.
  2. Where necessary to perform the contract, data is shared with appointed service providers, particularly providers of registration and timing systems, payment service providers and IT service providers.
  3. Last name, first name, gender or classification category, year of birth or age group, club or team, race number, split times, finish time and placing may be published in participant and results lists. Publication serves the running, documentation and sporting evaluation of the race.
  4. Results lists may remain permanently available in online archives to document the event’s history and sporting results. Legitimate objections are assessed individually.
  5. Further information on legal bases, recipients, retention periods and data subjects’ rights can be found in the privacy policy at:https://upthehill.run/datenschutzerklaerung/
  6. Event-related emails, particularly registration confirmations, payment information, safety information and short-notice changes, form part of the performance of the contract. Advertising or newsletters are sent only on a legally permissible basis.

§ 14 Photographs, Video and Audio Recordings

  1. During the event, photographs, video and audio recordings are made by the organiser, appointed media professionals and, where applicable, media representatives for current reporting and documentation.
  2. General views, group photographs and recordings of event activities may be used in accordance with statutory provisions, particularly on the event website, the organiser’s social media channels, in press reports and in event-related publications.
  3. Consent is obtained for prominent individual portraits or more extensive advertising use, unless another legal basis applies.
  4. The particular protection interests of children and young people are taken into account when they are photographed or recorded. Where required, consent is obtained from those with parental responsibility.
  5. Anyone with a legitimate objection to the further use of a particular photograph or recording may contact info@upthehill.run. The organiser will assess the request, taking account of legal requirements and the interests of both parties.
  6. Further details on the processing of image, audio and video data can be found in the privacy policy.

§ 15 Communication and Notices

  1. Contract-related and event-related communications may be sent to the email address provided during registration.
  2. The participant is responsible for providing a working email address, checking the associated inbox regularly and checking the spam folder where necessary.
  3. Legally significant notices from the participant should be sent in text form to info@upthehill.run.
  4. Short-notice safety or event-related instructions may also be communicated through the event website, in the start and finish areas, by course marshals or through other suitable channels.

§ 16 Applicable Law and Jurisdiction

  1. The law of the Federal Republic of Germany applies. Mandatory consumer protection provisions of the country in which the participant has their habitual residence remain unaffected.
  2. The statutory rules on jurisdiction apply to all disputes arising from or in connection with the participation contract.

§ 17 Final Provisions

  1. Amendments or additions to these terms become part of the contract only if they have been validly agreed or are permitted under statutory provisions.
  2. If any provision of these terms is or becomes wholly or partially invalid, the remaining provisions remain unaffected. The invalid provision is replaced by the applicable statutory provisions.
  3. The statutory limitation periods apply.

Last updated: September 2026